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History and Development of Education, Financial Management and Current Affairs



The school accounts are audited annually

  • School financial statements
  • Trail balance
  • Statement of income and expenditure
  • Balance sheet
  • Statement of assets and liabilities
  • School income sources
  • Grants from MOE
  • Tuition fees from MOE
  • Rents
  • PTA/ development levy
  • Textbook fund
  • Activity/sports
  • Donations, parents’ contribution
  • Caution
  • Examination fee
  • Statutory deductions e.g. NHIF, NSSF, PAYE
  • Expenditure
  • Recurrent expenditures
  • Personal emoluments- payroll for non-teaching and support staff
  • Tuition and boarding- school equipments, stores, textbooks
  • Contingencies- small expenditures that cannot be accounted for in other vote heads e.g. postage, uniforms
  • Local transport and travel(LT&T)
  • Repairs, maintenance, and improvement (RMI)
  • Examinations
  • Electricity, water and conservancy (EWC)
  • Activity/ Sports
  • Education improvement fund (EIF)
  • Non-recurrent expenditure
  • Buildings
  • Permanent equipment.
  • Special provisions.

Types of budgets

  • Project budget- for specific project
  • Period budget- all activities in the planning period

Records used in procurement

  • Local purchase order (LPO)
  • Local service order (LSO)
  • Records used in delivery of goods
  • Delivery note
  • Stores ledger
  • Invoices/ job card

Records used in receiving cash

  • Receipt books
  • Cash books
  • Counterfoil receipt books register- recording used and un used receipt books
  • Records used in paying out/ disbursing cash
  • Payment vouchers
  • Expenditure support documents e.g BOM minutes
  • Cheque book
  • Payroll
  • Cash book

Other documents

  • Fees register
  • Parents register
  • Telephone call register
  • Contracts/suppliers register
  • Textbook register
  • Textbook management manual
  • Imprest register
  • Claims register
  • Stores and inventory
  • Fixed assets register
  • Audit file

Cash can be withdrawn from the bank in five ways

  • Cash withdrawal
  • Cheque to pay suppliers
  • Standing order
  • Direct debit initiated by the institution e.g. bank draft
  • Bank statement reconciliation
  • At the end of every month, the institution compares entries in the cash book with those in the bank statement and prepare reconciliation. The purpose of reconciliation includes:
  • Confirming accuracy of bank entries
  • Identifying any payments or receipts in the bank but missing in the cashbooks and vice versa.


Allowance– monetary compensation paid to a teacher in addition to the salary

Common cadre promotion– promotion of a teacher from one grade to the next upon completion of a specified period of service subject to meeting specified qualifications.

Deployment– appointment of a teacher to an administrative position, a higher administrative position, to the Secretariat of the commission, in an acting capacity and includes posting from primary institution to a post primary institution and withdrawal of administrative duties

Desertion– being absent from duty continuously for a period of fourteen days or more without written authority

Dismissal– decision of the commission to terminate the services of a teacher.

Embezzlement– fraudulent conversion of public funds and property entrusted to the teacher to personal use

Incitement– any act, utterance, attempt or omission on the part of a teacher directed towards learners, teachers, workers or parents in an educational institution leading to or likely to lead to breach of peace, destruction of property, bodily harm, loss of life or disruption of learning of any kind.

Insubordination– failure or refusal by a teacher to obey a lawful instruction issued by the commission or a person placed in authority by the commission

Interdiction– temporary prohibition of a teacher from exercising the powers and functions of teacher’s office pending determination of the teacher’s disciplinary case

Log book– an official book maintained in an education institution in which a series of events taking place within the institution are recorded by date of their occurrence

Misappropriation– use of public funds for unauthorized purposes by the teacher

Mismanagement– handling of public funds or property in an inefficient, irregular or in any manner likely to cause loss to the institution

Pecuniary embarrassment– a situation of high indebtness that a teacher would find himself after failing to live within his means occasioning financial liability that he cannot satisfy thus rendering himself unproductive.

Suspension-removal of a teacher from duty

Transfer– reassigning a teacher or head of an institution to perform teaching or administrative duties in a different institution.

Procurement– is the process of identifying, selecting and engaging suppliers of goods and services or works.


TSC INTERVIEW NOTES-21 Questions and Answers

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